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Administrative Assistant / Bookkeeper (Part-time)

Job Description
Main Areas of Responsibility: 

Job Description:

We are currently seeking a part-time Administrative and HR Assistant to work in our small business office that manages a medical corporation and drug treatment center in California. The candidate will be responsible for providing administrative and HR support to the organization.

Responsibilities:

Answering phones as needed
Filing and organizing
Shredding
Making phone calls on behalf of the executive director
Creating files and labels
Finalizing patient files upon discharge
Auditing and data entry
Informing the administrative manager of missing documents
Bank deposits
Checking the mailboxes daily
Assisting with patient admissions as needed
Preparing medical bills for the bookkeeper
Collecting receipts to accompany credit card statements
Ensuring HIPAA compliance
Assisting with bookkeeping using Quickbooks
Creating new employee files
Reviewing staff schedule with manager
Assisting HR Manager with payroll administration
Maintaining employee confidentiality
Ensuring employee file compliance

Other Information/Requirements: 

Requirements:

A minimum of 5 years’ experience as an Administrative Assistant
Bachelor's degree preferred
At least 2 years of payroll and human resources experience "a must".
Five years' experience with QuickBooks.
Medical Office experience and HIPAA knowledge required
Excellent interpersonal, writing, communication, and ability to interact respectfully with people of all levels
Must adhere to legal, professional, ethical, HIPAA codes and regulations on confidentiality and privacy

Working conditions:

Employees will be working indoors within a ventilated facility.

Physical requirements:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is also required to sit for long periods of time. Vision abilities required to perform this job include close vision.

This is a part-time position with flexible hours. The pay is commensurate with experience.

Job Type: Part-time

Pay: $22.00 - $27.00 per hour

Expected hours: 16 – 24 per week

Benefits:

401(k)
Flexible schedule

Schedule:

8 hour shift

Application Question(s):

Are you proficient in QuickBooks?

Education:

Associate (Required)

Experience:

Administrative experience: 5 years (Required)
Human resources: 3 years (Required)

Ability to Relocate:

Beverly Hills, CA: Relocate before starting work (Required)

Work Location: In person

How to Apply: 

Please send your resume to [email protected]

Contact Information
Organization Name: 
Waismann Method Medical Group
City: 
Beverly Hills
State List: 
California
Zip/Postal Code: 
90211